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Involving legal and risk management advisors before creating a contract addendum is essential for ensuring that all modifications to agreements are compliant with applicable laws and regulations. This proactive involvement helps identify potential risks associated with the changes, ensuring that the event is protected against liabilities that might arise from the addendum. Legal advisors can provide valuable insight into how the terms of the contract might affect the event's operations, as well as stipulate any necessary revisions that might be required.

Addressing legal and risk management considerations at this stage helps mitigate the chance of disputes or misunderstandings later on in the planning process. Their expertise is critical to avoid issues that could jeopardize the event's success or lead to significant financial implications.

In contrast, the involvement of legal advisors after event registration or during the attendee recruitment process would be less effective, as changes made at these later stages might be harder to implement and could already have allowed for liabilities to accrue. Similarly, permitting legal advice only after initial RFPs are issued could lead to missed opportunities for addressing contract terms from the outset, leaving potential vulnerabilities in the planning phase that could have been addressed earlier.